Navy Curling Club's Privacy Policy

Privacy Policy

We recognize the importance of protecting the privacy of personal information collected about you when you become a member of the Royal Canadian Navy Curling Club of Ottawa (hereinafter referred to as RCNCC). Personal information includes your address, telephone numbers, email addresses and car license plate numbers.

We do not sell or rent your personal information to third parties. Only under limited circumstances we may release your personal information, but only under the policy set out herein.

We have adopted a privacy policy that guides how we collect, use and disclose personal information about our members and prospective members. Our intent is to balance our legitimate business interests in collecting and using this personal information against your reasonable expectations of privacy. Our privacy policy is set out in full below.

1. Collection of Personal Information

We only collect personal information about you that we consider necessary for operating the business of the club.

If you send us personal correspondence, such as e-mails or letters, we may retain such information.

2. Use of Your Personal Information

We use personal information about you to:

inform you about products, services, updates and events;
inform you about the expiry and renewal of your Membership;
enable us to contact you;
establish and maintain communication with you;
assist us in complying with legal and regulatory requirements;
invoice you for goods and services; and
collect unpaid accounts.

If you choose to provide us with your financial information, we may use your address and financial information to bill you and to provide associated support.

We may use personal information about you to improve our marketing and promotional efforts, to analyze Memberships, to improve our content and product offerings, and to customize our Web site's content, layout and services. These uses are to enable us to improve the business and better tailor the business to meet your needs.

3. Disclosure of Personal Information

As a matter of policy, we do not sell or rent any of your personal information to third parties without your explicit consent. However, there are a variety of circumstances where we may need to disclose some of your personal information, such as the following:

We prepare each fall a directory for the convenience of members. Your name, address and phone number will appear in the directory unless you advise us to the contrary in writing at the time of registration.

Due to the existing regulatory environment, we cannot ensure that all personal information will never be disclosed in ways not otherwise described in this Privacy Policy. For example (without limiting the foregoing):

we may be forced to disclose personal information to the government or third parties under certain circumstances; or
third parties may unlawfully intercept or access transmissions or private communications.

4. Control of Passwords

You are responsible for all actions taken with any user ID and/or password used to access the Web site. Therefore, we recommend that you not disclose your password to any third parties. If you choose to share your user ID, your password or your personal information with a third party, you are responsible for all actions resulting there from. If you lose control of your password, you may lose substantial control over certain personal information. Therefore, if your password has been compromised for any reason, you should immediately contact the Club to change your password.

5. Access, Review, Change and Destruction of Your Personal Information

You may access, review and change the personal information we have in our files by submitting a written request to do so. We ask that you promptly update your information if it changes or is inaccurate.

Upon your written request, we will destroy any and all personal information in the file we maintain about you. Such information will be destroyed as soon as reasonably possible in accordance with our internal policies and applicable law. However, we will retain in our files some personal information in order to collect any fees owed and comply with any legal requirements as is permitted by law. Therefore, you should not expect that all of your personal information will be completely destroyed from our files in response to your request.

6. Other Information Collectors

Except as otherwise expressly included in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. To the extent that you disclose your information to other parties, different rules may apply to their use or disclosure of the personal information you disclose to them. Since we do not control the privacy policies of third parties, you are subject to the privacy policies of that third party.

7. Protecting your Privacy

We will use reasonable procedural and technical safeguards to protect your personal information against loss, theft and unauthorized access or disclosure, to protect your privacy. We employ many different security techniques to protect such data from unauthorized access by users inside and outside the Club. However, we cannot ensure perfect security, particularly in relation to the Web site.

8. Amendments to This Policy

We may amend this Privacy Policy at any time by mailing any amended terms to you, by posting the amended terms on the Web site or at the RCNCC. All amended terms shall automatically be effective ten days (10) days after mailing or after their initially posting.

9. Applications and Acceptance

By applying for a Membership, you expressly consent to our use and disclosure of your personal information in accordance with this Privacy Policy. You also implicitly agree to the policy by providing any personal information (primarily your email address) on our Web site.